01
You share your old enquiries.
Send us your list of people who asked about your service. We check the records and who can be contacted.
YOUR EXISTING CONTACTS
AI-POWERED DATABASE REACTIVATION
Your next sale
is already
in your CRM.
AI follow-up that reopens conversations, qualifies interest and books the next step for your sales team.
Past enquiriesStalled quotesPrevious customers
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EXISTING DEMAND. NEW MOMENTUM.A conversation, restartedIllustrative demo · SMS
From dormant contact to next step
THE OPPORTUNITY YOU ALREADY OWN
New leads aren’t
the whole pipeline.
“Not now” doesn’t always mean “never.” Timing changes. Budgets change. Projects come back onto the table.
Your CRM remembers the enquiry. Vaultar helps your business pick the conversation back up—with a relevant offer, useful questions and a clear next step.
See what the economics could look likeHOW IT WORKS
Old enquiries.
Fresh conversations.
People asked about your service, then went quiet. We help you pick the conversation back up.
02
The AI follows up by text.
It asks if they still need help, answers questions and checks whether your business is a good fit.
A SIMPLE CONVERSATION
03
Your team takes the call.
Interested people choose a time. Your team gets the appointment and their answers, then works towards the sale.
APPOINTMENT + CUSTOMER NOTES
Explore the data science & engineering
Data preparation, ROI measurement, AI conversations and calendar booking.
TRY A SIMPLE EXAMPLE
See the text.
Choose a reply.
Play the customer. Tap a reply and watch an old enquiry turn into a conversation with your team.
Try the SMS demoA scripted simulation. No real messages or bookings.
OLD ENQUIRY → NEW CONVERSATION01 / 03
BUSINESS ASSISTANT
Hi Alex, it's the automated assistant for Your business. You asked us for help a while ago. Still looking, or already sorted? Reply STOP to opt out.
Yes, still looking.
Happy to help. Are you looking to go ahead in the next few months?
Choose a reply in the demo
ONE PROCESS. YOUR CONTEXT.
The right conversation
for your business.
01
Previous solar customers. A new battery conversation.
Reconnect with eligible customers who have solar but no battery, or revisit a deferred battery quote.
THE NEXT STEPbattery assessment
AFTER-HOURS AI CALL ANSWERING
Your office closes.
The phone stays covered.
An incoming call can be tomorrow’s job. Vaultar helps you answer after hours, capture what the caller needs and pass the next step to the right person.
Evenings, weekends and public holidays · hours agreed with you
How it works
The caller gets an answer.
During your agreed answering hours, the assistant answers in your business name, explains it is AI and asks how it can help.
The useful details are captured.
It collects the caller’s name, callback number, location and what needs attention, using questions you approve.
Your team gets the next step.
Urgent requests follow your on-call rules. Routine enquiries are logged for follow-up, with a clear summary sent to your team.
Why it makes business sense
Keep the enquiry in play.
Give callers a response while their need is fresh, with a clear next step for your team.
Fewer routine interruptions.
Let the assistant handle approved FAQs and gather details before involving your on-call contact.
Start the job with context.
Your team receives the problem, location and callback details, so they can make the next decision.
Built for specialist service businesses.
For operators who already provide after-hours help and have a nominated contact to receive urgent requests.
Commercial refrigeration
Coolroom, freezer and commercial fridge breakdown enquiries when stock is at risk.
Industrial doors & loading docks
Failed shutters, stuck warehouse doors and loading docks that interrupt operations.
Mobile hydraulic hose repair
Burst hose enquiries from operators whose machinery has stopped working.
Mobile truck tyre services
Tyre breakdown calls from drivers on the road, at a depot or in a yard.
Septic & liquid waste services
Overflow, blockage and urgent pump-out enquiries within your service area.
Emergency commercial glazing
Broken shopfronts and windows that need boarding or replacement.
A SMALL, MEASURABLE START
Discuss your free trial See what happens to your after-hours calls.
Try a free pilot. Review the enquiries captured, successful connections and jobs your team confirms before choosing to continue.
14 days from launch or 100 AI minutes, whichever comes first. Scope and monthly pricing agreed before you start. Paid service begins only with your approval.
THE 30-DAY QUOTE RECOVERY PILOT
Old demand.
A clear next step.
A defined budget.
For established solar and battery installers with eligible enquiries, deferred quotes or a relevant customer segment.
- One offer. One segment. Up to 1,000 eligible records.
- Outreach, qualification, booking and reminders managed.
- Fees tied to qualified, verified attendance.
Target launch within five business days of usable data, access and approvals. The 30-day pilot starts at the first live send.
See the full scope and qualification rulesOther industries are scoped individually.
PRICING BUILT AROUND YOUR PILOT
Your database.
Your goals.
Your pilot.
Get a tailored pilot proposal.We review your audience, qualification criteria and sales capacity, then agree the scope and full pricing with you.
Activation, performance fees, messaging spend and any applicable GST are set out in writing before you commit.
Discuss your pilotUnused appointment credit is returned. Further spend needs your approval. A valid attended assessment is billable even if it does not become a sale.
WHAT THE OFFER PROVIDES
A useful conversation.
The context to close it.
Agree the deliverables before launch.
See where every opportunity stands.
A reviewed audience.
One agreed segment of eligible records, checked for duplicates, opt-outs, active deals and a relevant reason to reconnect.
An approved campaign.
Your offer, voice, questions and contact limits agreed before outreach. Routine replies handled, with a clear handoff to a person.
Qualification before booking.
Decision-maker, service area, product fit, buying timeframe and an agreed indicative price range checked in the conversation.
Booking and follow-through.
Calendar coordination, reminders and rescheduling within the pilot window. Your team gets the customer's answers and conversation context.
Evidence for each fee.
An itemised record of qualification, booking and verified attendance. Sales and collected payments recorded separately when your team supplies evidence.
A clear close-out.
An outcome review, exportable campaign records and a reconciled balance. Expansion only with your approval.
EXAMPLE HANDOFF · YOUR BUSINESS
AR
Alex R.Fictional prospect · Carlton, VIC
- Customer need
- Revisit a previous enquiry
- Recorded answers
- Decision-maker · relevant need · service-area fit
- Timing
- Considering moving ahead within 90 days
- Indicative price range
- Still to confirm before qualification
- Next step
- Confirm availability and assessment format
- Attendance
- Not completed · no attendance fee earned
Your team confirms suitability and provides the quote.
Illustrative format using fictional details. This is not a client result or a real appointment.
YOUR CONCERNS. OUR COMMITMENTS.
Fair questions.
Clear answers.
You should know what you are paying for, what your team needs to do and where the limits are.
What if I pay and nothing happens?
Your written proposal sets out the activation fee and prepaid appointment credit. Unused credit is returned. If the completed pilot produces zero qualified attendances, the activation is refunded too, subject to the conditions below. Approved actual messaging charges remain payable.
Will this fill my calendar with time-wasters?
We agree the qualification rules first, including decision-making authority, need, timing and an indicative price range. You receive the answers. No attendance fee for failed qualification, duplicates, cancellations or no-shows.
Will my staff have to chase every reply?
Vaultar manages outreach, routine qualification, booking, reminders and rescheduling. Your named salesperson handles specialist questions, attends assessments and reports the outcome.
Could this damage our reputation?
You approve the audience, offer and copy before launch. We agree contact limits, maintain exclusions and opt-outs, and pause sends when needed. Having a record in a CRM is not enough to establish permission to contact it.
Will you claim deals we already had?
We freeze the starting audience and exclude existing active deals. Each billed assessment links to its campaign conversation and attendance evidence. A reported sale and a collected payment stay separate; campaign attribution alone does not prove an extra sale.
What if I want to stop?
You can stop future sends. The written scope sets the end date, spending limits and how completed work is charged. Unused appointment credit is returned, and you receive exportable campaign records. No automatic renewal or extra spend.
ZERO-ATTENDANCE COMMITMENT
No qualified attendance? We return the activation too.
If the completed 30-day pilot produces zero qualified attended assessments, we refund the activation fee and unused appointment credit. Approved actual messaging charges remain payable.
Agreed before launch: a usable, authorised audience; approved campaign; available assessment slots; and a named salesperson who responds, attends and records outcomes. Any client-caused pause and revised dates are documented. Early cancellation is reconciled against completed work and is not the completed-pilot guarantee. Refunds are processed within five business days of the final reconciliation.
MEET THE FOUNDER
A real person.
Behind the process.
Arnil Founder, Vaultar AI
I built Vaultar around a simple idea: the next sales conversation could start with someone already in your database.
Book a database review with me. We’ll discuss your old enquiries, your sales process and whether a focused reactivation pilot makes sense for your business.
Book a database reviewTHE NEXT CONVERSATION STARTS HERE
There’s more in
your database.
Let’s find the right segment. Then put it to work.
Book a database review A focused conversation. No customer list needed.